Policies and Procedures

For safety reasons, all visitors and volunteers must report to the school’s front office immediately upon entering the school.
A visitor/volunteer is someone who is not a school employee or enrolled student and enters the school during operating hours. The school administration has the final determination on visitors/volunteers authorized to be at the school. When visiting, visitors/volunteers may go only to the approved area indicated as their destination when signing in at the front office. All visitors will receive an appropriate visitor’s badge, which is to be displayed conspicuously at all times while on school grounds. Any change to the designated location must be approved by the school’s front office before the visitor/volunteer can access a different location within the school. Upon finishing their visit, visitors/volunteers must check out at the front office, return the visitor’s badge, and exit the school. Parents are welcome to visit the school and classrooms to observe the school’s programs for brief periods of time that do not interfere with instruction. Approval by school personnel is required for this type of visitation.

All students are required to attend school to ensure continuity of instruction and that they successfully meet academic standards and demonstrate continuous educational progress. School attendance is a joint responsibility between the parent or sponsor, student, classroom teacher, school personnel, and, in some cases, the Command. Students with excessive school absences (or tardiness) shall be monitored by the Student Support Team to assist in the completion of all required work and successful mastery of course objectives.

Daily student attendance is identified based upon a quarter of the school day formula. Students will be identified as present or absent, based on the following criteria:

  • Absent up to 25% of the school day = absent one-quarter of the school day
  • Absent between 26%–50% of the school day = absent one-half of the school day
  • Absent 51%–75% of the school day = absent three-quarters of the school day
  • Absent 76%–100% of the school day = full-day absence

DoDEA considers the following conditions to constitute reasonable cause for absence from school for reasons other than school- related activities:

  • Personal illness;
  • Medical, dental, or mental health appointment;
  • Serious illness in the student’s immediate family;
  • A death in the student’s immediate family or of a relative;
  • Religious holiday;
  • Emergency conditions such as fire, flood, or storm;
  • Unique family circumstances warranting absence and coordinated with school administration;
  • College visits that cannot be scheduled on non-school days; and
  • A pandemic event.

Unexcused absences may result in school disciplinary actions. An absence from school or a class without written verification from a parent or sponsor will be unexcused. Student attendance is calculated based upon the date of enrollment in a DoDEA school, which may occur anytime during the school year. Student attendance monitoring is designed to provide a continuum of intervention and services to support families and children in keeping children in school and combating truancy and educational neglect. Parents should notify the school of their child’s absence 30 minutes after the start of the school day. Too many unexcused absences may trigger the Student Support Team to convene.

The principal may authorize an accelerated withdrawal of a student who must withdraw from school 20 or less instructional days prior to the end of a semester, in accordance with Section 3.1.d, of DoDEA Administrative Instruction 1367.01, “High School Graduation Requirements and Policy,” [TBD]. Accelerated withdrawal will only be considered if the parent/sponsor presents PCS orders. The parent or sponsor must present verification of the date required for the student to depart from the school (e.g., PCS orders). All of the conditions of an accelerated study program outlined by the student’s teachers must be met prior to withdrawal in order for grades to be assigned and credit to be granted. Students who withdraw prior to the 20-day limitation of the accelerated withdrawal policy will receive “withdrawal” grades rather than final grades. In this case, the sponsor/parent should notify the school two weeks prior to the date of withdrawal.

The acceleration request must be initiated at least four weeks before the final school day. The Europe South District Office establishes the dates for acceleration. Students must be in attendance for the entire acceleration day.

Orders and a letter indicating the student’s last day in school should be brought to the registrar. It is the student’s responsibility to take the acceleration form to teachers and complete the required work and examinations before departure.

Three (3) days prior to the acceleration date, students will receive a clearance form from the Registrar, which must be completed by teachers and other staff members before departure and returned to the Registrar.

Payment for books or other items must be made before clearance can be completed. Parents must call ahead to arrange for records pick up.

Student Arrival and Dismissal Procedures

Students arriving by bus may arrive between 7:00-8:00 due to traffic. Children walking or being dropped off at school may arrive between 7:30 and 7:55 AM and go directly to the playground. Supervision is not provided prior to 7:20 AM. Parents will be notified if a child is dropped off at school prior to 7:30 AM. All students report to the playground and remain there until dismissed by the monitors. Students are not to be in the building except to use the bathroom or in Gill Hall when there is inclement weather. Parents may elect to stay with their children on the playground but are asked not to accompany them to the classroom. Students are expected to be in class ready to learn when the bell rings at 8:00 AM.

A parent drop-off zone is available in the visitor parking lot adjunct to the school security gate – parents need to remain in their vehicle in this zone. Cars left unattended are subject to be reported to NSA Bahrain.

For the safety and security of our students, all students arriving after 8:00 must be signed in by a parent/sponsor.

Every Thursday, school ends 1 hour early at 1:40 PM.

Students are considered late/tardy when they arrive at school after the tardy bell rings at 8:00. Parents are then required to sign the student in at the main office. Students cannot be dropped off without any notification by the parents or guardians.

Occasionally, our school will have half-day early dismissals for students. On these days, dismissal will be at 11:00. Lunch will not be served.

If you pick your child up during the day for an appointment, please notify your child’s teacher in advance. Children will not be taken out of class until you arrive. Please report to the office to sign your child out. Children cannot be released to non-family members or friends without express written authorization in advance that has been confirmed by the office.

Students are dismissed at 2:40 PM and are expected to leave school grounds immediately unless involved in an official after school activity. If the mode of transportation changes for a student, please notify the school. Teachers walk the primary students to the buses. Intermediate students walk independently to the buses.

Drop-off and Pick-up Procedures

All Elementary and Middle/High School students may be dropped off in the PURPLE Parking Lot (front of the school) during morning drop-off.

  • Elementary School students – PURPLE Parking Lot (front of school)
  • Middle/High School students – GOLD Parking Lot (back of school)
  • Families with students in BOTH schools default to the PURPLE parking lot.
  • The GOLD parking lot opens at 12:30 PM Sunday – Wednesday and 11:30 AM Thursday.
  • The GOLD parking lot pedestrian gate is EXIT only. Entrance is at the discretion of security personnel.
  • To ensure the safety of ALL of our students, please use the appropriate lot.

To aide families in not being required to come into the school to pick-up children we will have curbside pick-up available this year. Our goal was to provide similar experiences to stateside schools, reduce wait-time for picking up children as well as alleviate stressors for families that have non-school age siblings that might impact getting in and out of the building with ease.

First-Fifth Grade students will be ready for pick-up at the end of the day in the drop-off/pick-up lane in the visitor parking lot. Students will remain on the sidewalk and MUST be picked up from the sidewalk by an adult.

Children are NOT allowed to walk through the parking lot unaccompanied.

Parents can either walk to the curb to pick up their child or use the curbside pickup with students getting into the car on the curb-side.

Students will be monitored by staff and student safety patrol.

Students not picked up by 2:55 PM will return to the Main entrance of the school (see picture above for main entrance pick-up area).

The Dormitory Experience